The Advanced Search is a search function in Navigate that lets you create unique cohorts of students based on the layering of various search parameters. The search results are used as the foundation for building appointment campaigns or tracking student progress. Queries pull lists of currently active students that fit the search parameters, and the results reflect current student data.
It is important to note that the Advanced Search is not meant to be a historical search, and the tool can be used to conduct historical searches of currently active students. A student is considered active if they’re currently enrolled in courses and attended a previous course and did not enroll in the current term.
Service indicators, freshman cohorts, holds, student program cohorts and minor programs are located in the Category filter of the Student Information section of the Advanced Search.
| Navigator – Advanced Search Categories | |
| Categories | Description |
| Academic Notice (PROB) | An undergraduate student is placed on academic notice if at any time the cumulative grade point average (GPA) in all college work attempted (combined cumulative GPA) or cumulative GPA at SF State (SF State GPA) falls below 2.0. |
| Academic Notice - Override (OVRP) | Used to override a student's probation status. |
| Academic Notice Hold (MAP MAPR) | |
| Academic Probation Hold (MAP MAPS) | |
| ADT Verified Similar (New GE) (VNGS) | |
| ASPIRE (ASPR) | ASPR is used to indicate students who participate in the Asian American and Pacific Islander Retention and Education (ASPIRE) program. |
| ADV [College] |
Used by the college departments to indicate students who need advising. ADV ASTR (Astronomy), ADV CHEM (Chemistry), ADV COMM (Communications), ADV COUN (Counseling), ADV ECON (Economics), ADV ECS (Earth/Climate Science Advising), ADV ENGR (Engineering), ADV ENVS (Environmental Science), ADV IR (International Relations), ADV JOUR (Journalism), ADV MATH (Math Department), ADV METR (Mandatory Advising), ADV NURS (Nursing), & ADV PHYS (Physics). |
| Bad Debt Collection (SFC BDC) | SFC BDC is used when a student has university debt that is in collections. |
| Bad Debt Obligations (SFW BDW) | SFW BDW is used when a student has an unpaid delinquent debt with the university. |
| Bonafide (EOP) | EOP is used to indicate participation in the Educational Opportunity Program (EOPP). |
| California Promise Student (CAPR) | CAPR is used to indicate participation in the California Promise program. |
| Complied with C19 Policy (CVC CVDP) | They are used to indicate if a student has uploaded their COVID-19 vaccination record. |
| Dean of Students Hold (DOS DOS) | DOS DOS is used to indicate if a student has a conduct-related hold on their account. |
| Enr 1+ on-campus course (OCMP) | OCMP is used to indicate if a student is enrolled in at least one course on campus. |
| FA Adm Reinstate Trcker (RTYY) (R725) | Students who were reinstated in Spring 2025 (R (Reinstate) 7 (Fall) 25(Year) |
| Fall 2019 Reenrollment Group (F19R) | F19R is used to identify students who enrolled in FA2020 due to the enrollment campaign conducted by Student Affairs and Enrollment Management. |
| Fall 2025 Freshman Cohort (25FF) | 25FF is used to identify first-year students who started at the university in FA 2025. |
| Fall 2025 Transfer Cohort (25FT) | 25FT is used to determine transfer students who started at the university in FA 2025. |
| Grad Candidate – Fall 202X (GC ####) | Grad Candidate categories are used to identify students who are eligible and have applied to graduate in the specified term. The category is REMOVED after the degree has been conferred. |
| Grad Candidate – Summer 202X (GC ####) | Grad Candidate categories are used to identify students who are eligible and have applied to graduate in the specified term. The category is REMOVED after the degree has been conferred. |
| Grad Candidate – Spring 202X (GC ####) | Grad Candidate categories are used to identify students who are eligible and have applied to graduate in the specified term. The category is REMOVED after the degree has been conferred. |
| Minor Program (MN) | MN is used to indicate the minor a student is pursuing, and MN will appear at the end of the minor program title. |
| Metro Business #1 (MBUS) & Metro Business #2 (MBU2) | MBUS and MBU2 are used to indicate a student in the specific Metro business academy. |
| Metro CAD (MY) | MY is used to indicate a student in the specific Metro academy. |
| Metro Ethnic Studies (MES) | MES is used to indicate a student in the specific Metro academy. |
| Metro Education (MEDU) | MEDU is used to indicate a student in the specific Metro academy. |
| Metro Health #1 (MH), Metro Health #2 (MH2), & Metro Health #3 (MH3) | MH, MH2, & MH3 is used to indicate a student in the specific Metro academy. |
| Metro Liberal & Creative Art 1 (MCLA) & Metro Liberal & Creative Art 2 (MCL2) | MCLA & MCL2 is used to indicate a student in the specific Metro academy. |
| Metro STEM #1 (MS), Metro STEM #2 (MEGR), Metro STEM #3 (MS3), & Metro STEM #4 (MS4). | MS, MEGR, MS3, & MS4 indicate a student in the specific Metro academy. |
| MMR Immunization (HEA MMR) | HEA MMR is used to indicate students who have a hold for not submitting proper documentation for immunizations. |
| OIP Track 1 F1 Students (OIPF) | OIPF is used to identify international students. |
| OIP - Chinese Flagship Abroad (FE) | FE is used to identify students who are participating in the Chinese Flagship Abroad program. It is a program that aims to help students achieve high proficiency in the Chinese language. |
| OIP - CSU IP Study Abroad (IE) | IE is used to identify a student who is participating with the California State University International Program. |
| OIP - SF State Bilateral EXCH (WE) | WE is used to identify a student who is participating with the SF State Exchange program. |
| Plan-Eligible but no plan (PLN0) | PLN0 is used to indicate students who are eligible for a degree plan but have not created one. |
| Plan-Current (1-30 days old) (PLN1) | PLN1 is used to indicate students with a degree plan between 1-30 days old. |
| Plan-Recent (31-90 days old) (PLN2) | PLN2 is used to indicate students who have a degree plan between 31-90 days old. |
| Plan-Old (91+ days old) (PLN3) | PLN3 is used to indicate students who have a degree plan that is 90+ days old. |
| Probation (PROB) | PROB is used to indicate a student who is on probation. |
| SP Adm Reinstate Trcker (RTYY) (R325) | Students who were reinstated in Spring 2025 (R (Reinstate) 3 (Spring) 25(Year) |
| SP Adm Reinstate Trcker (RTYY) (R326) | Students who were reinstated in Spring 2026 (R (Reinstate) 3 (Spring) 26(Year) |
| Stu Resource Center Pri Reg (SOAR) | SOAR is used to indicate a student participating in the Student Outreach and Academic Retention (SOAR) program. |
| Subject to Disqualification (SUBJ) | SUBJ is used to indicate a student who is subject to disqualification. |
| Trio Program (ETRA) | ETRA is used to indicate a student participating with the Student Support Services (SSS TRIO) program. |
| Veteran Priority Registration (VETP) | VETP is used to indicate student who is a veteran. |
| Veterans and Dependents (VETA) | VETA is used to indicate veteran students and their dependents. |
| Unmet Admission Conditions (UUM UUM) | UUM UUM is used for first-semester matriculated students but is soon to be no longer enrolled because of unmet admission requirements. |
For additional assistance, contact navigator@sfsu.edu.
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